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Shopify Data Export: How to Export Any Shopify Data to CSV/EXCEL

Published: April 7, 2021
Updated: March 1, 2024
Support Team Lead at Alpha Serve
The significance of Shopify data export cannot be overstated. Everyone in the eCommerce business knows that working with store data is crucial on the way to success. While Shopify provides valuable insights, its native data representation may fall short for specific business requirements.

Shopify store owners must continually update their inventory, engage customers, optimize stock, and analyze store performance. Shopify data export becomes necessary for some of these tasks, yet the native export features may be limiting. It is where Shopify data export app, like Exportier - Data Export, prove invaluable.

In this article, we'll learn how to export data from Shopify with its available options and demonstrate how Exportier - Data Export simplifies the process. Let's dive in!

It is a table of contents. Click on the needed subheading and switch between parts of the article.

Why Export Data from Shopify

There are some obvious reasons to export Shopify store data: to create a backup file with inventory, move your products to a new Shopify store or edit goods and services with a spreadsheet. However, in any e-commerce business, there is always room for improvement. And, if you want to optimize inventory, portfolio, pricing or customer service, it is crucial to be able to export the needed data easily and quickly.

Here are some examples of how you can use Shopify data exporting to make your business smarter.

Shopify Customers Engagement

Shopify export customers can be valuable to work with clients database on a deeper and personalized level.
  • You can export the email addresses of certain customers to include them in corresponding marketing programs;
  • It is also useful to segment customers based on their characteristics and sales history to create dedicated offers and increase revenues;
  • You can run better-targeted marketing campaigns, etc.
This will not only help to increase sales, but to improve the service level, ensure customer satisfaction and nurture loyal clients.

Shopify Inventory Management

Exporting Shopify inventory list is a right way to work with your store's stock.
  • Use ABC/XYZ analysis to categorize goods and manage goods;
  • Plan stock replenishment effectively;
  • Insure continuous sales with proper inventory on stock;
  • Manage shipping from different locations, etc.
These activities bring significant impact on the store performance and profitability, as inventory is money on hold for every selling company.

Manage Shopify Assortment

Export Shopify products is one of the most requested Shopify data exports, and this is not an occasion. Being able to define right products to sell and keep hand on pricing and store assortment is a key process for every e-commerce business.
  • Use product categorization to monitor your assortment;
  • Manage products frm different vendor to keep balance and hedge risks;
  • Keep product information actual and clear to the store visitors;
  • Be sure that each item is set up correctly, as it influences the further work and goods flows within the store and to the customers.

Export Data From Shopify With Native Exporting Feature

How to export csv file from Shopify? As it has already been mentioned, Shopify has some native exporting features. Basically, you can export comma-separated values (CSV) spreadsheet of your orders, customers and products from the corresponding pages in the admin sidebar.

In other words, when you need the Shopify orders export you should:

  1. Go to the Orders page
  2. Click the Export button.
  3. You can choose all orders, the orders on the current page, or check the ones you want by date. When you're done, click Export orders.
Orders can come along with their transaction histories or you may download only the transaction histories.
As a result, you'll get Shopify orders export to csv according to your selection.

Similarly, you can export data on your products (to apply changes, or create a backup, or to move exiting product to another Shopify store) and customers (categorize and segment database, create backup or prepare personalized offers).

Keep in mind that native Shopify CSV export has some issues:

  • You cannot customize tables or tabs on the Shopify CSV export file - you'll get all the columns available on Shopify even if they're empty. Thus, you'll need to clear up the unnecessary columns manually before you start working with the CSV file;

  • Shopify allows selecting export only for the current page’s data, or Shopify export all data, or data by date ranges. Other options are not applicable for orders, products and customers.

Shopify Data Export with Exportier - Data Export App

So as you can see, native Shopify exporting features are basic and of limited use. And, if you need to be more selective with your exports, it is recommended to use a third-party app for this. There are a number of apps on the Shopify App Store for Shopify CSV export. Here we will take Exportier - Data Export by Alpha Serve as an example.

It allows not only to export Shopify data from the fields in the key segments (Products, Customers, Orders, Inventory Items and Product Variants), but also provides you with a number of useful options that will not only help to overcome the native Shopify data export limitations, but also to make your exports more efficient. Here are some of its key features.

Advanced Filters to Customize Your Shopify CSV Export

Exportier - Data Export is an innovative data export Shopify app that offers a convenient variety of filters to customize or narrow the data selection for CSV export. It allows exporting any combination of Shopify store data and, as a result, significantly saves time for further data preparation.

For export Shopify orders, you can filter them by creation date, delivery method, financial or fulfilment status, tag, etc.
You can filter Products by creation date, barcode, inventory, SKU, status, tag, and other characters.
You can find a full guide on the filters available, as well as how to use them, in the product documentation.

Format & Storage Options for Shopify Data Export

Exportier - Data Export app supports not only Shopify CSV export (.csv), but also Shopify Excel export (.xlsx).

For Shopify Excel export it is possible to customize the .xls export file in terms of filename format, data format options and timezone.
For Shopify CSV export, in addition to mentioned above, users can configure CSV format options such as encoding, delimiter and quote.
With this data export app Shopify you can:

  • save your Shopify CSV / Excel export file inside Exportier app;
  • submit it to the Google Drive storage;
  • set up FTP integration and store it there.

Users can also upload Shopify excel export files manually to BI tools (Power BI, Google Data Studio and others).

Email notification option is also in place to conveniently let the users know that Shopify data export is ready, saving their waiting time.

Schedule Shopify CSV/Excel Export

Sometimes Shopify data export can take significant time, especially for bigger stores with numerous data. That is why it highly recommended to consider the needed data you wish to export from Shopify and narrow data selections with the help of filters, as well as selecting the necessary fields only.

Another option to optimize the Shopify data export is to use the scheduler and get your Shopify data in CSV/Excel ready to a certain time. Based on the subscription plan, the following scheduling options are available:
  • daily;
  • weekly;
  • monthly.

Templates to Export Data From Shopify Easily

To offer a unique Shopify data exporting experience, Exportier app has a number of built-in templates for the most popular Shopify reports.

Ready Shopify export templates considering the best e-commerce data analytics practice allow to significantly save time for data selection, as they offer a pre-defined data set needed for a definite report.

Exportier app includes the following templates to export Shopify data easily:

Customers Templates
  • Customers in the last 30 days
  • Customers that spend less than 100$
  • Customers that accept marketing
  • All customers / New customers this month
Orders Templates
  • Orders in the last 7 days / of the current month
  • Unfulfilled orders
  • Unpaid / Unshipped orders
Products Templates
  • Active products / All products
  • Out-of-stock products
As well as Draft Orders, Collections, Tender Transactions, Inventory templates, Bank accounts and many others.

Additionally, users can create their own ones in accordance to their business goals.

How to Export Data from Shopify

As you see, using the application in comparison with default Shopify export options is much more promising. If you wish to benefit from all Shopify CSV / Excel export features described in this article, you need to install and configure the Exportier app to your Shopify store.

You can install Exportier - Data Export directly from the Shopify App Store. Simply click on Add app and type your store URL.
To export the data, just create the new report. For this go to the Reports page and click the New Report button. Set up your data export parameters: specify data type, fields you’d like to export, enter report name, add description if required, and choose a file format. Then click the Save button to confirm your choice.

The report will be added to the Reports page. To prepare the export file, click on the Run button. When the report is generated, you will be able to download your data.

Alternatively, you can create a new report from the template. Simply click on the appropriate template on the Templates page.

If you want to receive reports regularly, go to the Report tab, find the Export scheduler section, choose the needed period and start time and save the changes. You can get your data monthly, weekly or every day.

To receive notifications, go to the Email notification section on the right side of the Export screen, click the Edit button and switch the notification checkmark to the desired position.

Watch the video to see how Exportier - Data Export app works:

Conclusion

To constantly grow an ecommerce business you need the right data. That’s why the store owners, marketing managers and analytics use various reports that help sell more on Shopify.

Shopify stores may contain numerous useful data, however, service’s native exporting features are not always enough for getting the right data, organizing it in a proper way and analysing using different tools.

This is when Exportier - Data Export comes to help. The app allows you not only to export data from Shopify all fields in the key segments with vast filtering options, but also provides other options, including report scheduling and getting email notifications.

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