Tips on Process Optimization for Remote Team Work in Jira

These days, when the global economy is shaken by the coronavirus crisis, more and more companies shift to remote work. IT teams have a certain advantage against other businesses as a major part of their workflow is carried out remotely with the help of current project management platforms.

In fact, the main concern of development team project managers is how to optimize the work of the remote team in times of COVID-19 limitations, bans, and social distancing. In this article, we are going to give you some actionable tips on productivity and efficiency improvement.

Most of the IT companies and web/software development teams prefer Jira as a system that helps to run their projects. They have good reasons to trust this software. The platform is focused on revealing the potential of every team member and enabling the company to plan ahead, track the progress, and release the best software in the market.

Jira allows revamping the performance of the IT team because every member has access to visualized real-time data that gives a clear understanding of necessary tweaks.

However, that's not all. There's never too much of a good thing and teams using Jira for project management very often look for ways to upgrade its default functionality. The possibilities to extend it are almost unlimited as Jira is compatible with hundreds of developer tools (Confluence, Bitbucket), applications and plugins.

The future belongs to automation, no human can compete with those pieces of code when it comes to repeated tasks and routine jobs. In this section, we will tell you how you can easily track time and make reports in Jira, apply checklists for repetitive tasks like onboarding of new Jira users who switch to Jira due to remote work and send emails to external users promptly when certain functions are outsourced during the quarantine.

Tracking the time necessary to complete each task and project stage lets you stay on schedule, accurately calculate the estimated delivery date, and deliver software on time.

Time Tracker for Jira will add the missing functionality to the platform and empower you to:

• Easily track time spent on projects and tasks.
• Generate insightful reports.
• Filter and group timesheet reports using smart options.
• Create visual/printed demonstrations and export data effortlessly to integrate them into overall reports.
• Customize the time tracking app interface according to the required options and individual preferences.

The extension is exceptionally user-friendly. All you need to do to activate time logging is click the relevant button. The Tracker utilizes a supplementary window that is tied to a particular issue where you're logging time right now. This way, the user has a nudge about the set tracker. You can minimize or even completely hide the service window if it prevents you from seeing the full screen.

With the Mail Me app, you can streamline your business communication. You even don't need to leave the issue screen and switch to your email client to send a message with screenshots and other attachments.

Here are some other benefits to take from Mail Me plugin:

• Email issues to all parties involved including those who watch issues, internal and external users, groups and roles.
• Use separate mail connections for plugin and Jira events by customizing a custom SMTP server for the plugin's connection.
• Pre-build email templates for team members to speed up the response should an issue occur.
• Use the wiki editor available in Jira by default to comment on the issue.
• Preview the email before sending it.
• Send messages in different formats - text or HTML.

Task acceptance and issue-resolving are rarely hassle-free. Create checklists containing all required criteria/definitions for reference to make these processes smoother. Here is a brief list of advantages you get with the Checklist for Jira On-the-Fly plugin installation:

• Break big compound tasks into simple, straightforward strides.
• Your checklists can take any forms, feature various statuses and options for personalization depending on your business niche.
• Use checklists to track the progress of the issues and share the info with team members.
• Develop checklist templates for all kinds of projects you run to organize task pull, visualize progress, and save precious time.

For more information on how to use Checklist for Jira app read our article.

The Cloud version of Checklist for Jira On-the-Fly is free for small teams up to 10 users. In other cases, you will have a free 30-day trial.

Task acceptance and issue-resolving are rarely hassle-free. Create checklists containing all required criteria/definitions for reference to make these processes smoother. Here is a brief list of advantages you get with the Checklist for Jira On-the-Fly plugin for Jira installation:

• Break big compound tasks into simple, straightforward strides.
• Your checklists can take any forms, feature various statuses and options for personalization depending on your business niche.
• Use checklists to track the progress of the issues and share the info with team members.
• Develop checklist templates for all kinds of projects you run to organize task pull, visualize progress, and save precious time.